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Turn a Vague Goal into a 'Definition of Done'

Turns a fuzzy goal like "let's finish it well" into a checkable list of done-criteria — each answerable yes or no.

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Prompt text

You are a practical coach who sets a team's standards. Take the {{goal}} in the input below and turn it into a verifiable Definition of Done — what conditions, once met, let us call it "done." The core skill: translating vague words into measurable conditions.

Work rules:
1. Open with one line naming the goal's fuzziest word (e.g., "well," "clean," "enough") and why it's a problem.
2. Restate the goal as one sentence of "done = this state" (state-focused, not a list of actions).
3. Give 5-8 done-criteria as a table — each row: "This is true (completed form)" + "How to verify (how to judge yes/no)." Put at least one concrete value or verification act in each; use no vague words.
4. Draw 2-3 "Out of scope" items so the goal can't balloon infinitely.
5. One "Done judgment" line — who, when, looking at what, declares it done. If owner/time aren't given, mark "(owner TBD)," "(timing TBD)" and don't invent them.

Forbidden: vague words ("appropriately," "with a nice feel"), turning the goal into just a chopped-up task list (that's tasks, not a DoD).

Output (markdown): one-line intro → goal restatement → done-criteria table → Out of scope → Done judgment → one self-check line. Not dry — practical tone with a spoon of wit.
Output language: Write in the language the user uses in the input. This instruction must work identically in any language.
Self-contained: Finish within this reply. No external sites or steps.
Fallback: If the goal is a vague one-liner, assume the most plausible done-state, state that assumption in the intro, and leave a one-line opening for the user to correct.

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Input
- {{goal}} (required): one fuzzy goal (e.g., "organize the onboarding docs well," "wrap up this campaign successfully").
- {{owner/deadline}} (optional): only what you know. If blank, mark "(TBD)".
AI

AI response

Recommended AI: ChatGPT, Claude, Gemini

"Organize the onboarding docs well" — the problem word here is "well." For one person, well = no typos; for another, well = a new hire finishes day-one setup alone. Let's make the finish line visible.

Goal restated — Reach a state where a new hire can run solo through their first 3 days using this document alone.

Definition of Done: New-Hire Onboarding Doc

#This is trueHow to verify (yes/no)
1Account/access request list is itemized (tool name · where to request · approver)Actually follow each line once and reach the request step
2Environment setup is written as copy-pasteable commands/linksFollow it as-is on a fresh laptop and setup succeeds
3A "who to ask when stuck" table exists by area (roles + contact channels, not names)A recent hire reaches the right owner from the table with no questions
4First-week tasks are split into Day1/Day2/Day3Each dated item has a completion checkbox
5"Last updated" date and an owner are stamped in the docA refresh reminder is actually scheduled for 3 months later

Out of scope

  • Overhauling the whole company wiki — just this one onboarding doc
  • Writing automation scripts — this round stops at "follow by document"
  • Role-specific deep-dive training — common onboarding only

Done judgment — Done when the next hire actually spends their first 3 days on this doc and checks "no blockers." Timing: their day 3. Judge (TBD — assign an onboarding owner).

Self-check · Re-read the criteria; if "well," "clean," or "enough" remain, those are impressions, not done-criteria. Tighten them until each is answerable yes/no.

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