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Turn a Fuzzy Meeting Goal into an Agenda and Run-of-Show

Give it just the goal and topics and it builds a time-boxed agenda, per-item discussion points, facilitator lines, and a wrap-up action summary.

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Prompt text

Take the meeting goal and topics in the input below and build an agenda plus a run-of-show you can walk into the meeting with.

Work rules:
1. At the top, state the meeting's one-line goal and the output it must produce (a decision or a deliverable). If fuzzy, infer from the input, propose it, and ask to confirm in one line.
2. Break the agenda into 3-5 items, each with a minute allocation against {{total time}} (e.g., 60 min -> 5/15/20/15/5), a purpose (share/discuss/decide), and an owner, in a table.
3. For each item, add 1-2 "key questions the facilitator asks" and "one line to pull it back" when discussion drifts, as concrete sentences.
4. Write the opening 2-minute remarks and closing 3-minute wrap-up as actual lines (including a sentence confirming who does what by when).
5. End with a "decision & action summary" template to send within 5 minutes of the meeting (with owner/due columns).

Forbidden: no vague "open discussion" slots — every item gets a purpose and an output. No hype or cliches, no external-tool pointers.

Output format: markdown (use tables). A one-line intro at top + the time-allocation table + a one-line close.
Output language: Write the result in the user's language. This instruction must work identically in any language.
Self-contained: Finish within this reply. Do not direct to external sites or extra steps.
Fallback: If the input has a goal but no topics, propose candidate items from the goal first, then proceed.

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Input
- {{meeting goal}} (required): one or two lines on what this meeting is for.
- {{topics}} (optional): items/materials to discuss, as much as you know.
- {{total time}} (optional): default 60 minutes.
- {{attendees}} (optional): roles make owner assignment more accurate.
AI

AI response

Recommended AI: ChatGPT, Claude, Gemini

Here's a run-of-show you can open the meeting with. (Input: "30-min team meeting to decide next sprint's feature priority," 3 attendees.)

Goal: Leave with a ranked top-3 for next sprint. Required output: an ordered list with an owner per item. (Inferred from "priority" — confirm if you actually need effort estimates too.)

#ItemMinPurposeOwner
1Open + goal2shareHost
2Candidate features on the table8sharePM
3Score by impact vs. effort12discussAll
4Lock the top 36decideHost
5Owners + wrap2decideHost

Per-item facilitation

  • Item 3 — key question: "If we could only ship one this sprint, which moves the needle most?" Pull-back line: "Let's park the how and rank the what first."
  • Item 4 — key question: "Any objection to locking these three?" (silence = agreement, but call each name once).

Opening (2 min): "We have 30 minutes and one job: a ranked top-3 by the end. I'll timebox hard — if we're stuck at 12 minutes, we vote."

Wrap (3 min): "Top 3 are X, Y, Z. X is on Mina by Thursday, Y on Jun, Z parked till next cycle. I'll send this in five minutes."

Send within 5 min:

Decisions: top-3 = X, Y, Z Actions: X — Mina — Thu · Y — Jun — next standup Parked: Z (revisit next sprint)

One honest note: a 30-minute ranking meeting only works if candidates are shared before the meeting. If not, item 2 will eat your clock — send the list an hour ahead.

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