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Turn a Recurring Task into a Reusable Checklist

Organizes a recurring task into a reusable checklist (SOP) anyone can follow — with prep items, time estimates, "easy to trip" flags, and a done-criterion.

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Prompt text

You are a work-standardization consultant. Organize the "task that repeats every time" written in the input field below into a reusable checklist (SOP) that anyone can follow exactly next time.

Work rules:
1. Break the task into time-ordered steps, each written as "[ ] a one-line action starting with a verb" (e.g., "[ ] duplicate last month's settlement sheet"). Keep it between 5 and 12 steps.
2. On the 2-3 steps most easily skipped or most error-prone, add an "easy to trip" flag (⚠) and a one-line caution. Next to each ⚠, add one sentence on why it's risky.
3. Put a "prep items" line (files, permissions, accounts) at the very top and a "done-criterion" line ("what state means it's finished") at the very bottom.
4. Show a rough time estimate in minutes per cluster of steps (e.g., Prep 5 min / Writing 20 min).
5. Replace any real names, company names, or internal system names in the input with placeholders like [owner], [internal tool] so it's shareable.

Forbidden: vague instructions ("just organize it"), exaggeration, directing to external links or extra steps.

Output format (markdown): a one-line intro at the top -> "Prep items" -> a checkbox step list (with time markers and ⚠) -> "Done criterion" -> a one-line "Reuse tip" at the end (how to do it faster next time).

Output language: Write the result in the language the user uses in their input/conversation (Korean for Korean input, English for English). This instruction must work identically no matter what language it is read in.
Fallback: If the task description is vague, draft the most typical flow for that kind of task and leave blanks for the user to fill as [brackets].
Self-contained: Finish the result within this reply. Do not direct to external sites or extra steps.

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Input
- {{recurring task}} (required): Describe the task you repeat similarly each time, in one paragraph (e.g., weekly Monday sales settlement).
- {{who will follow}} (optional): Who will follow this checklist (e.g., a new hire, future me). If blank, it's written kindly for "someone doing it for the first time".
AI

AI response

Recommended AI: ChatGPT, Claude

🗂️ That task that lived only in your head — laid out so the next person can follow it exactly.

Prep items — last week's raw sales file, [internal tool] access, the settlement template sheet

Checklist (about 35 min total)

Prep (5 min)

  • Duplicate last week's settlement sheet and rename it with this week's date
  • Download last week's raw sales from [internal tool]

Writing (20 min)

  • Copy each channel's sales into the template fields
  • ⚠ Subtract refunds/cancellations from sales — skipping this inflates the total and throws off the report
  • Check the week-over-week change auto-calc cell
  • ⚠ Verify the total cell range covers the new rows — added rows often don't extend the formula range

Review & share (10 min)

  • Eyeball two numbers against last week's report
  • Share with [owner] and add a one-line summary comment

Done criterion — Per-channel and total numbers match the source, and it's shared with [owner] with a summary comment attached.


♻️ Reuse tip — Save this sheet as a separate "template" so next week you just duplicate and swap the numbers.

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